Human Resources Manager

Category
Part Time

REPORTS TO: Managing Director

FLSA STATUS: Exempt

POSITION STATUS: Regular Part Time, 25-30 hours per week

The Human Resources Manager supports the organization’s human resources  processes including  payroll, benefits management, recruiting, and workers comp, insurance, and royalty payments. The Human Resources Manager is a part time, salaried position.

Essential Duties and Responsibilities

Human Resources (80%)

  • Preparing and submitting monthly and bi-weekly payroll through Paycom. 
  • Payroll record-keeping, administrative support, training/onboarding, and reporting. 
  • Processing and managing Workers Comp claims and annual Workers Comp audit process. 
  • Support department leaders in recruiting for open positions, including helping to create job descriptions and posting job openings to IStage website and to relevant external job boards. 
  • Support Patron Services in onboarding volunteer ushers.
  • Assisting department staff with screening of candidates and interview processes as needed.
  • Administering IStage’s benefits program which entails maintaining relationships with vendors, educating staff and fielding questions, processing enrollments and changes, annually analyzing/ recommending new options and reviewing/approving vendor invoices. 
  • Working in conjunction with Education Program Coordinator to assure completion of background check/fingerprinting process for new hires and maintaining records of results. 
  • Keeping the employee handbook up to date and readily available. 
  • Keeping abreast of relevant local, state, and federal labor law including FLSA, minimum wage, ACA, ERISA, Sick & Safe, etc.  Advising leadership of updates to relevant laws and recommended responses if needed.
  • Bring any employment legal or interpersonal matters to the attention of the Managing Director. 
  • Supporting the staff accountant’s work completing the annual TCG survey and Data Arts Projects. 
  • Ensuring the execution of the annual employee performance review process. 
  • Planning and executing the staff Holidays & Events calendar. Working with Special Events Coordinator to execute employee events such as the Season Kick-Off Lunch, Staff Holiday Party, and Benefits Fair.
  • Collaborating with the Managing Director to provide and create payroll financial analyses for projects as required.

General Administration (10%)

  • Insurance
    • Serving as primary point of contact and liaison with broker for general liability insurance
    • Working with staff across departments to compile data needed for completing annual insurance renewal
    • Requesting information from insurance agent as needed and at the request of executive and board leadership.
    • Overseeing organization’s workers comp policy.
  • Other projects/duties as assigned

Apprentice and Volunteer Program (10%)

  • Updating apprentice, intern, and volunteer job descriptions and marketing materials.
  • Soliciting apprentice, intern, and volunteer applications, receiving them, and sharing them with relevant departments. 
  • Offering apprentice orientation and providing monthly apprentice professional development experiences within the organization (brown bag on resume writing, field trips to other theatres, etc.)
  • Manage Urban Alliance intern 
  • Work with departments on recruiting for department –specific interns
  • Manage small volunteer program and coordinate with Patron Services team to help with recruiting volunteer ushers

Qualifications

  • Bachelor’s degree or equivalent experience. 
  • Knowledge of HR best practices and minimum 4-5 years experience working in HR or related field, preferably at a non-profit organization.
  • Strong ability to work with databases/HRIS.
  • Payroll processing experience with online payroll system.  Paycom experience a plus.
  • Experience with benefits administration strongly preferred.
  • Exceptional organizational and communication skills. 
  • Demonstrated attention to detail and ability to meet deadlines. 
  • Experience discretely handling sensitive information. 
  • Commitment to organization’s vision and mission
  • Commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA) initiatives and values

Compensation

  • $40,000 annual salary
  • Generous paid time off: holidays, personal time, sick days, vacation days
  • Transit/Parking benefit
  • Generous free and reduced priced tickets, classes, and summer camps 
  • For the right applicant, we will consider a partial telework schedule.

To Apply

Please submit cover letter and resume to [email protected].

Imagination Stage celebrates diversity and is committed to creating an inclusive workplace that values members of our whole community. We strongly encourage applicants from all backgrounds to apply.

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