Development Assistant

Part Time

REPORTS TO: Director of Development

FLSA STATUS: Non- Exempt

POSITION STATUS: Part-Time, 20 hours per week

COMPENSATION: This position is paid hourly at a rate of $20/hour.

The Development Assistant (DA) serves as Board Secretary and keeper of records for the Board of Trustees. The DA also supports special events and departmental administration.

Essential Duties and Responsibilities

Board/Committee Support (50%)

The Development Assistant serves as secretary for the board and coordinates all Board and Committee meetings with input from the Producing Artistic Director, Board Presidents, and Director of Development. Responsibilities in this area include:

  • Create and manage Board calendar, sending reminders for all board meetings and other events
  • Oversee preparation and printing of materials, attend and take minutes/action items at all board and committee meetings: full Board, Community Engagement, ISDC, Executive, Finance, Governance, and Strategic Planning
  • Update and maintain all Governance Committee documents
  • Update, design, and print board directory, board handbook, and various other board collateral each season 
  • Other Board Management projects as assigned.

Special Event Support (35%)

Under guidance of Director of Development and Development Manager the DA supports all event planning administration:

  • Coordinates all Event Committee communication, events, and meetings
  • Coordinates timely preparation and mailing of invitations, save the date cards, solicitations, and acknowledgement letters
  • Maintains records of RSVPs, pledges, and contributions in Tessitura database
  • Writes and processes event sponsor/ticket acknowledgement letters
  • Records and draft minutes for event committee meetings. 
  • Cleans up event-based lists in Tessitura 

Development Department Support (15%)

The Development Assistant is an integral and trusted component of a small development team.  In addition to board and event support listed above, the DA works collaboratively to help meet the department’s overall annual goals. Responsibilities include:

  • Process gifts and maintain records in print and Tessitura database when needed
  • Provide support for additional fundraising efforts
  • Conduct prospect research
  • Support Director of Development, Producing Artistic Director, and Board Chairs as needed

Physical Requirements

The staff member performing this job will have to:

  • Move furniture such as tables and chairs for event set up and tear down
  • Move items such as boxes of wine, invitations, etc. weighing up to 25 lbs
  • Navigate narrow spaces such as storage closets and hallways
  • Spend a large portion of the day using a computer and related accessories, including virtual meeting attendance


  • Associate’s degree or equivalent experience
  • At least one year of relevant experience in fundraising
  • Experience with donor management databases (Tessitura experience is a preferred)
  • Excellent organization, writing, communication, and interpersonal skills
  • Ability to handle multiple jobs in a demanding environment
  • Ability to work in a team environment
  • Some weekend and evening work required
  • Enthusiasm for theatre, children, and the arts
  • Commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA) initiatives and values
  • Positive attitude and a sense of humor are a must!

To Apply

Please submit a cover letter and resume using this form.

Imagination Stage celebrates diversity and is committed to creating an inclusive workplace that values members of our whole community. We strongly encourage applicants from all backgrounds to apply.

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