Business Manager

Category
Full Time

REPORTS TO: Managing Director

FLSA STATUS: Exempt

POSITION STATUS: Regular Full Time, 32 hours per week (.8 FTE)

The Business Manager supports the organization’s administrative functions in the offices of the Managing Director and Artistic Director. Primary job functions include staff and vendor communications; working with the Imagination Stage Apprentice class and volunteers; liaising with insurance providers; special event support; and various personnel functions including processing payroll and benefits, and providing onboarding support. The Business Manager is a part-time (80%), salaried position, and includes some flexibility in routine weekday working hours. This is a great position for a mid-career professional with interest in learning aspects of nonprofit business administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Personnel Support (65%)

  • Preparing and submitting monthly and bi-weekly payroll through Paycom. 
  • Payroll record-keeping, administrative support, training/onboarding, and reporting. 
  • Processing and managing Workers Comp claims and annual Workers Comp audit process. 
  • Support department leaders in recruiting for open positions, including helping to create job descriptions and posting job openings to IStage website and to relevant external job boards. 
  • Assisting department staff with screening of candidates and interview processes as needed.
  • Administering IStage’s benefits program which entails maintaining relationships with vendors, educating staff and fielding questions, processing enrollments and changes, annually analyzing/ recommending new options and reviewing/approving vendor invoices. 
  • Working in conjunction with Education Faculty to assure completion of background check/fingerprinting process for new hires and maintaining records of results, including compliance for summer camps. 
  • Keeping the employee handbook readily available. 
  • Bring any employment legal or interpersonal matters to the attention of the Managing Director. 
  • Supporting the staff accountant’s work completing the annual TCG survey and Data Arts Projects. 
  • Ensuring the execution of the annual employee performance review and survey processes. 
  • Collaborating with the Managing Director to provide and create payroll financial analyses for projects as required.

Apprentice and Volunteer Program (15%)

  • Updating apprentice, intern, and volunteer job descriptions and marketing materials.
  • Soliciting apprentice, intern, and volunteer applications, receiving them, and sharing them with relevant departments. 
  • Offering apprentice orientation and coordinating monthly apprentice professional development experiences within the organization (brown bag on resume writing, field trips to other theatres, etc.)
  • Manage Urban Alliance intern 
  • Work with departments on recruiting for department –specific interns
  • Manage small volunteer program and coordinate with Patron Services team to help with recruiting volunteer ushers

Special Events Support (10%)

  • Planning and executing the staff Holidays & Events calendar. Working with Leadership to execute team events such as the Season Kick-Off Lunch, Staff Holiday Party, Benefits Fair, and Apprentice Class events.

General Administration (10%)

  • Insurance
    • Serving as primary point of contact and liaison with broker for general liability insurance
    • Working with staff across departments to compile data needed for completing annual insurance renewal
    • Requesting information from insurance agent as needed and at the request of executive and board leadership.
    • Overseeing organization’s workers comp policy.
  • Support the Patron Services team with staffing needs that arise at Reception or Box Office
  • Work with the Artistic Director and Managing Director to complete other projects as assigned

Qualifications:

  • Minimum 5-6 years experience working in a business office, human resources, arts administration, or related field, preferably at a non-profit organization. 
  • Bachelor’s Degree in Business, Management, Human Resources, Arts Administration, or equivalent additional experience. 
  • Payroll processing experience with online payroll system. PayCom experience a plus.
  • Experience with benefits administration strongly preferred.
  • Experience in mentoring early professionals or young adults
  • Comfort working with databases/HRIS preferred.
  • Exceptional organizational skills.
  • Exceptional internal and external communication skills.  
  • Demonstrated attention to detail and ability to meet deadlines. 
  • Experience discretely handling sensitive information. 
  • Commitment to organization’s vision and mission; an appreciation for Theatre for Young Audiences. Prior experience in a nonprofit organization or the arts is preferred but not required. 
  • Commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA) initiatives and values.

Physical Demands:

While performing the duties of this job, the employee is regularly required to:

  •  Sit and talk and hear, including use of telephone and attending group meetings
  •  Spend a portion of the day using a computer and related accessories, including virtual meeting attendance

Reasonable accommodations may be made to enable individuals to perform the essential functions of the position.

Compensation:

  • $40,000 annual salary; .8 FTE
  • 100% coverage for HMO individual insurance
  • Generous paid time off: holidays, personal time, sick days, vacation days
  • Transit/Parking benefit
  • Generous free and reduced priced tickets, classes, and summer camps
  • The Business Manager is a part-time (32 hours weekly), salaried position, and includes some flexibility in routine weekday working hours. 
  • For the right applicant, we will consider a partial telework schedule, but majority of hours must be on-site in Bethesda, MD.

To Apply:

Please submit cover letter and resume to [email protected]. Subject line: Business Manager

Imagination Stage celebrates diversity and is committed to creating an inclusive workplace that values members of our whole community. Imagination Stage is an Equal Opportunity Employer. It does not tolerate discrimination against applicants or employees on the basis of gender, race, color, religion, national origin, age, sexual orientation, disability, citizenship, or any other characteristic protected by law.  Candidates from diverse backgrounds are strongly encouraged to apply. 

About Imagination Stage:

Imagination Stage is a 501(c)(3) nonprofit arts education organization that empowers young people to discover their voice and identity through performing arts education and professional theatre. We envision a future where theatre experiences are a fundamental aspect of children’s lives, nourishing their creative spirit, inspiring them to embrace the complexity and diversity of their world, and helping them overcome their challenges with hope, courage and, above all, creativity.

Imagination Stage was founded as BAPA (Bethesda Academy of Performing Arts) in 1979 in response to the urgent need for arts education for young people. The company was renamed Imagination Stage in 2001, and is incorporated in both Maryland and The District of Columbia.  Imagination Stage has grown from a handful of children in a single classroom to a full-spectrum theatre arts organization, with theatre productions by professional actors and artists. Unlike most children’s theatre companies, Imagination Stage commissions new works for children every year. These productions have been recognized with awards and productions by other companies around the world. We offer a robust theatre arts education program on-site in Bethesda and off-site in schools and community centers, an annual production season, and community outreach through our Theatre for Change programming. 

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